<![CDATA[Great Hills Consulting Group - Blog With Us]]>Fri, 18 May 2012 02:43:07 -0800Weebly<![CDATA[QuickBooks Backups]]>Wed, 16 Mar 2011 07:59:49 -0800http://www.greathillsgroup.com/2/post/2011/03/quickbooks-backups.htmlClients often ask whether they can ignore those frequent pop-ups in QuickBooks reminding them to backup their QuickBooks files. After all, they are already using Carbonite, Mozy or another services to backup all files on their computer, including their QuickBooks files. Isn't this good enough?

The answer is no.

Like any software application, over time file 'fragments' build up in QuickBooks, causing performance to degrade and, if allowed to reach an excessive level, serious corruption or loss of your QuickBooks file. When you run a backup within QuickBooks, part of this backup includes a File Verification utility that finds and fixes these fragments. If you are running one of the popular backup programs to backup all of your files, this file verification process does not run, since QuickBooks doesn't "know" that it is being backed up.  Press the F2 key on your keyboard with QuickBooks open and on the left side you will see a 'DB File Fragments' line. If this number is greater than 10, you need to 

If you run a QuickBooks backup (from the File_Create Backup menu) and click on the Options button in the pop-up window, you will see a screen that shows the verification options 'Complete verification', 'Quicker verification' or 'No verification'. We recommend that you leave this set to 'Complete verification' and then set where you want to backup your files and how often you wish to be reminded. Then do a backup when you are reminded.

Alternatively, you can periodically run the Verification utility form the menu item File_Utilities_Verify_Data. But there is no reminder for you to do so.

As a final note, if you are not running one of the full-computer backup utilities like those cited above, you should regularly backup your QuickBooks files to a flash drive or external disk drive and take the backup offsite.  We have seen clients diligently backup their QuickBooks file to a local drive or a flash drive and then leave the flash drive inserted in their computer.  In the event of a fire, flood or other disaster you'll be losing both your active QuickBooks file and your backup!




]]><![CDATA[A New Year, A New Blog]]>Sat, 01 Jan 2011 12:55:36 -0800http://www.greathillsgroup.com/2/post/2011/01/a-new-year-a-new-blog.htmlThis is our first blog, so what's more appropriate to write about than what Santa left under our tree for Christmas?  OK, so Christmas came early with the release of QuickBooks 2011 last Fall, but after trying and using all of the new features in 2011, we thought you might want to start the year off right by upgrading. See our new whitepaper, "Our Favorite New Features in QuickBooks 2011" here for 5 compelling reasons to upgrade.

Wishing you all a happy, healthy and prosperous New Year!  Add us to your RSS feed and blog with us about anything you wish throughout the year.

]]><![CDATA[First Post!]]>Sat, 01 Jan 2011 12:47:37 -0800http://www.greathillsgroup.com/2/post/2011/01/first-post.html